How to Minimise Downtime during Your Office Relocation
Posted on 19/08/2015
How to Reduce Downtime While Relocating Your Office
Relocating to a new office can create a lot of problems both for yourself and for your business. There can be a lot of waiting during an office move, which isn’t ideal if you need to get back to work as soon as possible. If you’re worried about losing precious time when you move to your new office, here are some tips to help minimise the downtime!
1) Be prepared for moving day.
The best way to make sure your move goes as smoothly as possible is to ensure that you’re as prepared as you can be. Start by creating a moving checklist of everything that needs to get done and when it needs doing. This will help you to pack on time, find the right supplies and keep you calm and ready for whatever may happen when you move!
2) Hire a reputable removals company.
Hiring a removals company will help cut down your downtime as you’ll have the help that you need to get everything done as soon as possible, meaning that you can get back to work! Have a look into local companies in your area, and make sure you’re choosing one that specialises in office removals. Shop around for the best deals, and look out for good offers regarding insurance policies – having an insurance policy is a great way to keep your office equipment protected when you move!
3) Prepare for your new office in advance.
You can waste lots of time moving furniture and items in your office to try and find the best fit for your needs, so why not do it in advance? Try to get hold of the blueprints to your office, and make a note of where plug sockets, phone lines, light switches, radiators and windows are. This will allow you to make a plan of what can go where, so that you’ll know exactly what your office needs to look like before you get your furniture and equipment into the building.
4) Know the layout of your new office.
If you have a detailed plan of your office then you’ll find it easy to place furniture wherever you need it on moving day. Start by getting all of your furniture into position before you start moving computers, phones, filing cabinets and anything else that you might have. This will help to minimise downtime as you won’t need to waste any time setting up!
5) Purchase anything you might need.
There are lots of things that you might need for your new office, including extension leads, telephone cables, extensions for your computers and a whole host of other electrical equipment. The best way to get back to business is to ensure that you have all of these prepared in advance. Use your blueprints, or visit your office before you move, and measure the spaces between electrical outlets to make sure that you have everything that you need to get set up straight away.
6) Utilities.
Most office spaces will have utilities providers already, but it’s important to make sure that they’re aware of your residency. This will ensure that you’re on top of bills and extra payments, and will keep your office a suitable work environment for everyone there – you don’t want to have to wait around for your internet installation or phone line, so try to get this done before moving day so that you’ll have nothing to worry about!
